Our personnel policy strictly forbids the solicitation of any gratuities by staff. Often, however, parents wish to show their appreciation to their child’s cabin counselor. If you wish to present a financial gift to your child’s counselor, please feel free to do so on the last day of camp for your child. Since most of our staff are students who are saving for the coming school year, they greatly appreciate it!

This is an important policy that should be read by all parents as it is one of the policies that we strictly adhere to… there are no exceptions. Part of the summer camp experience is being away from the home and the family. At times it is more difficult on the parent than on the child. As difficult as it sounds, though, once your child arrives here at camp, you will have no direct way of communicating with him/her, except via US mail. Please feel free, however, to call and speak to your child’s counselor for an update on how he/she is doing. If there is an emergency please feel free to call and speak to the director. In order to help us maximize your child’s growth, we ask that you strictly abide by the following policies:

There are NO visits and NO phone calls allowed for the entire session.

PLEASE use the US mail to deliver packages, as opposed to just “dropping by” to deliver them yourself.

If your child is staying over for two consecutive weeks and you have opted for the STAYOVER weekend, you may visit on the Saturday between sessions.

NO camper may leave camp for any reason once they check in for the week. Parents are asked to select a camp week for your child that does not conflict with any other activities: sports, drama, birthday parties, etc. are constant demands on nearly all of our campers. Everyone would like to be able to be at camp AND participate in their outside activities. Unfortunately for safety and security reasons, this is not possible. We therefore have a strict policy that prohibits campers leaving camp until they check out completely.

If it is impossible for you to find a week that does not conflict with outside commitments, we would ask you to reconsider whether camp is feasible this year.

It is the rare case that any of these rules are violated and therefore it is equally rare that any camper is sent home. We do ask, however, that you explain these rules clearly to your child, as appropriate. We encourage parents to explain to their children that Camp Rotary is a private non-profit camp and that we are not required to accept a camper’s application to attend Camp Rotary. Although we are always willing to open the door to many diverse campers, any camper whose behavior negatively impacts his/her cabin mates’ time at camp may be sent home (without a refund). Camp policy prohibits any camper who is dismissed for behavioral reasons from returning to camp the following year.

In general, all campers are expected to demonstrate a mutual respect for each other and for the staff. In order to provide the safest environment possible, we require strict adherence to all camp rules and policies. Typical consequences for violations of the rules may range from a conference with an appropriate staff member, to time out of activities. Corporal punishment is neither authorized nor permitted. For gross or repeated violation of camp rules, parents will be called and in extreme cases, campers may be dismissed from camp. In such cases, no refunds will be issued. (Please see refund policy above). Some of the violations that constitute grounds for expulsion from camp are:

• camper leaves his/her unit area after “lights out” without permission.

• possession or use of any tobacco, alcohol, drug or related paraphernalia.

• fighting with or intentionally hurting another person.

• any dangerous behavior that could cause grave harm to self or others.

• repeated or continued acts of disrespect to staff or other campers in action or language (please note that language at Camp Rotary should be appropriate at all times; foul language or racist remarks will not be tolerated).

• possession of a weapon at camp (please note that knives, even Swiss Army knives or jack knives, are not allowed in camp).

• possession of fireworks, lighters, matches.

• possession of pornographic material.

• theft or destruction of property of camp/other people.

• consistent violation of any camp rule or regulation.

Please read this policy closely as there are NO EXCEPTIONS to the policy. 

The $35 registration fee and the $100 advance tuition payment for each week are NONREFUNDABLE. 

With the above two exceptions, all tuition money paid is refundable if a request is received up to the date of JUNE 1. There will be no refunds, credits, or transfers allowed for any weeks of camp cancelled after JUNE 1. * EXCEPTION – if a child is unable to attend camp due to an unforeseen medical condition arising, a credit for the equal number of weeks of missed camp will be issued for the following summer. The credit requires documentation of the medical condition from the licensed medical provider. Regardless of when a week of camp is cancelled, all unused optional costs for that week (trips, store account, etc) are always refundable. 

Once a camper begins a session, if the camper leaves camp earlier than the following Saturday, for any reason (illness, accident, homesickness, behavioral dismissal, etc), there will be no refunds issued for that session.